Purpose
of Documentation |
Good documentation establishes your
credibility to your readers (by
showing them your intellectual debts) and to your sources (by giving them proper credit).
You must document each and every source you use even if you restate it
in your own words and even when you borrow not only content from a source but also even
phrasing.
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The
Three Main Uses of a Source |
- Quotation: To copy a source's exact
words. Use sparingly for emphasis when you cannot
improve upon or adapt the source using your own language.
- Paraphrase: To restate a source's main points and supporting detail in
your own words. A
paraphrase will be about the same length as the original.
- Summary: To restate only the main
point(s) of a source in your own words. A good
summary, which gets to the heart of the idea or source, will be much shorter than the
original.
- It is very important that you do not blend summary and paraphrase with direct quotation.
Consistently use your own words for paraphrases and summaries; as a rule of thumb, if you
state more than three (3) consecutive words from a source, you're quoting the source.
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Parenthetical
(In-Text) Documentation |
- Parenthetical In-text Documentation Systems consist of two basic parts: (1) the brief
parenthetical note in the body of your paper, which points to (2) a longer
bibliographical
entry at the end of your paper
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MLA (Modern
Language Association) Style |
A bibliographical citation to a book in the MLA style,
listed on the "Works Cited" page, consists of three basic
components, in this
order:
- The "Author" Block.
Reverse the first and last name of the
first author only, Last name, First.
Cite the name given on the title page. Depending on the source, there may be multiple
authors, a corporate author, or no author listed.
When no author is given, use the title
as the author.
- The "Title" Block.
List the title of the work and the
subtitle in the following format, Title: Subtitle.
Use an underline for longer works (like
books and plays); use quotation marks for shorter works like articles and poems.
- The "Publication Data" Block.
For books, list the information in this
order, City: Publisher, Year.
For quarterly journals:
Title vol.# (Year): pages. Ex: Chaucer
Review 1 (1967): 1-7.
For
weekly newspapers and magazines: Title (Date):
pages. Ex. New
York Times (Dec. 25, 1997): A1.
- Indent the second and subsequent lines five (5) characters with a "hanging
indent" (or as I like to call them, "undents").
- Example:
Nirenberg, David.
Communities of
Violence: Persecution of Minorities in the Middle
Ages. Princeton: Princeton UP, 1996.
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APA (American
Psychological Association) Style |
A bibliographical citation to a book in the APA style,
listed on the "References" page,
consists of four basic components, in this
order:
The "Author" Block.
Reverse the first and last name of the
first author only, Last Name, First Initial.
No matter how the name is given
on the title page, cite only the initials.
Depending on the source, there may be
multiple authors, a corporate author, or no author listed. When no author is given, use
the title as the author.
The "Date of Publication" Block.
Cite the date of publication in
parenthesis: Use the year for books (1996) and the date, year
for periodicals (1996, May 4).
The "Title" Block.
List the title of the work and the
subtitle in the following format, Title: Subtitle.
Use an underline for longer works (like
books and plays), but do not use quotation marks for shorter works in the APA style.
Capitalize only the first words of the
title and subtitles and proper nouns.
The "Publication Data" Block.
For books, list the information in this
order, City: Publisher.
For quarterly journals:
Title, volume, pages. Ex. Chaucer
Review,1,1-7.
For weekly magazines and newspapers:
Title, pages. Ex. New York Times, p. A1.
Indent the first line five (5) characters while the second and
subsequent lines go the margin.
Example:
Nirenberg, D. (1996). Communities of violence: Persecution of minorities in the Middle
Ages. Princeton: Princeton University Press.
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Documenting Electronic Sources |
The World-Wide Web (WWW) and other Internet resources offer the student
researcher a wonderful variety of materials to investigate, but like any other source,
print or electronic, WWW materials must be (1) evaluated before they are incorporated into
a research project and (2) properly documented when they are included. |
Documenting Electronic Sources:
The Four
Major Styles |
Although no single standard format has been
accepted for the documentation of electronic sources, the following models have gained
some attention. The best guide for composition students, in my opinion, is Andrew Harnack
and Eugene Kleppinger's Online! A Reference Guide to Using Internet Resources.
2nd ed. (St. Martin's Press, 1998). This book is well worth purchasing, and the links
immediately below are from the very helpful
Online! web site. |
Each Link to Online! Below Offers Sound Examples
for Each of the Following Electronic Forms of Information |
WWW Site |
Web Forum Msg |
Newsgroup Msg |
Telnet Site |
Gopher Site |
Email Msg |
Listserv Msg |
MOOs, MUDs, IRCs |
FTP Site |
Linkage Data |
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Documenting
Websites in the MLA Style |
1. To document WWW sites in the
MLA Style, provide the following information in
the Works Cited page:
- author's (or compiler's) name, if known
- title of web page, in quotation marks
- title of web site (of which the web page is a sub unit), underlined
- date of publication or last revision (usually found at the bottom of the web page)
- date of access (the date you looked up the information)
- URL, in angle brackets
2. Example:
Kline, Daniel T. "A Documentation Primer."
The Chaucer Pedagogy Page. 1 Mar.1999.
3 Mar.
1999. <http://cwolf.uaa.alaska.edu/ ~afdtk/docprimer.htm>.
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Documenting
Websites in the APA Style |
1. To document WWW sites in the
APA Style, provide the following information in
the References page:
- author's (or compiler's) name, if known (last name and initials only)
- date of publication or last revision (if known, but usually at the bottom of the web
page), in parentheses
- title of web page (no quotation marks for the APA style)
- title of web site (of which the web page is a sub unit), underlined
- date of publication or last revision (usually found at the bottom of the web page)
- URL, in angle brackets
- date of access (when you looked up the information), in parentheses
2. Example:
Kline, D. T. (1 Mar. 1999). A documentation primer.
The Chaucer Pedagogy Page.
<http://cwolf.uaa.alaska.edu/~afdtk/docprimer.htm> (2
Oct. 2006).
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